Registration Requirements / Procedures
August
12, 2005
Ø Required Forms
o All Players
§ Birth Certificate Required
§ Player pass with player signature
§ Player’s pictures should be on a separate sheet with name typed
Either next to it or on the back of the picture
§ $40 registration fee (one check for team is preferable)
§ Team roster with all players listed and team name and team number
o Double Rostering
§ Must submit primary declaration form
§ Must submit a revised team roster
o Transfers
§ Must submit transfer form
§ Must send a revised team roster
§ Must turn in player pass
§ 10 day sit out period starting from date all paperwork is received by registrar
§ Transfers from another league – Fees $20
o Player / Coach pass
§ All Coaches and players must make a new pass every year
§ Coaches must have 2 passes at all times on the field to coach
o Coaches
§ Coaches must have 2 passes to be able to be on the team’s sidelines
· Risk Management pass – made by Hawaii State
o Requires 1 color photo and copy of driver’s license
o Return self addressed stamped envelope (appropriate size & postage)
· Oahu League Coach’s pass
o Requires signed pass w/current photo
o Photo should be separate with name on back of photo or on the side
§ Must submit new “Non Player Membership Form”
· Form can be found on the web site
§ Notate which teams the coach will be on and position on the team roster
§ Fees - $10 – payable to Oahu League
§ FYI: Risk Management passes will take a MINIMUM of 2 weeks to process per HYSA. After the Risk Management pass is done, only then can a coach be assigned to a team and passes printed. Coach’s pass will take up to 10 days after we confirm coach has risk management clearance. Please allow time for processing.
· When you get your Risk Management pass, if you send an e-mail to the Oahu League Registrar, that will speed up the process of the coach pass. We will be getting no notice from HYSA as to when a coach cleared risk management. We have to look them up daily to see if they cleared.
§ ALL REGISTRATIONS (PLAYER AND/OR COACH) MUST BE SENT TO OAHU LEAGUE VIA THE UPS STORE. NO EXCEPTIONS. Do not mail anything to HYSA.
o Team Roster
§ Must be in alphabetical order of last name
§ Must have Jersey numbers
Ø Required Forms (cont)
o Forms
§ All forms can be found on our website – Oahuleague.com
§ Please do not use old forms–Hawaii State will not accept old forms after August 31, 2005
o Game Cards
§ Coaches and Players must be on the team game card to be eligible to coach or play. If you are not on the game card, you will not be allowed to coach or play
Ø
Special Notes
o Your team number may change. Your team designation is according to your “OLDEST” player. You may not have a team designation number of 11’s and only have U10 players on your team. You must have at least (1) U11 player on your team to be a U11 team.
o Any player / Coach registration that are submitted incomplete will )be returned to the sender. Player passes should have signature on the back and name typed on the last section of the pass. Pictures should be CLEARLY marked with player/coach name.
o New passes will be required every year with Birth Certificates – for player
o New passes will be required every year w/non membership forms – for coaches
Ø
Player Application Instructions
o Top
Box
Ø
In the box at the top: “League Name” should be
HYSA-Oahu League
Ø
Age group and division are essentially the same BU10
for Boys Under 10
Ø
Club & Team name – Please list Club / Team. If independent team, please list as
Independent / Team Name.
Ø
The bottom line is not used locally, so is not required
o Second
Box (player information)
Ø
Please fill out all boxes in this area.
·
Player’s name will be entered as they appear on the
birth certificate
Ø
These are mandatory registration information needed
o Third
Box (Parent and other information)
Ø
Please provide information on Parents, up to and
including emergency information
Ø
Mandatory information for registration is Parents
name and player’s school
Ø
Emergency information is for the coaches and will not
be used by the league
Ø
“IMPORTANT” Box
o Make
sure both the Parent/Guardian and Player have signed with dates
Ø
“Consent for Medical Treatment” Box
o This
box needs to be signed and filled out by Parent / Guardian. With no signature, you, as a coach, would
not be able to get medial treatment in the event of an emergency.
o MOST
MEDICAL FACILITIES would require an original signature. When submitting the player application, submit
a READABLE, DARK COPY, and retain the original. (Which you should have
available at all soccer events, including practices. Applications that are too light or unreadable will be returned.
Ø
Player Passes / Coach Passes:
o These
need to be Completed:
§
Information on the front will be printed by the OL
Registrar- leave it blank
§
On the back – the player needs to sign the first line
§
Pictures should be on a separate sheet with name
clearly marked or on the back of the
picture. (or paper clipped to the pass)
DO NOT SEPARATE THE PASSES ON THE SHEET
§
Player’s and Coach’s picture have to be the right size
to fit on the pass
Ø
Player Passes / Coach Passes: (Cont)
o There
will be only ONE Player or Coach pass issued.
§
Without a CURRENT card, neither player nor coach
will be allowed to participate in a game.
Players and coaches must be listed on the game card to play/coach
o Lost
Cards
§
The league has taken the standpoint that, because of
the possibility of a player (or coach) having two cards, and the subsequent
ramifications, PLAYER CARDS THAT ARE LOST WILL BE REPLACED, only when
accompanied by the old card (if damaged or outdated), OR with a signed
notarized affidavit stating the card is lost.
There is a $10 fee/lost card with a $50 cap for multiple cards on the
same team. If it is found, that the pass was duplicated
to circumvent the sanctioning of the League or State Associations, such said
person shall be sanctioned from playing in the League for 1 Year. Please keep your cards together and
secure.
Ø
Transfers:
o There
is a maximum of 5 transfers per seasonal year per team
§
It makes no difference FROM what team,
“disbanded” or not. The League does not
recognize the term “disbanded teams” Teams are registered for the
year. They don’t have to play, but if
they choose not to enter a season, that is justification for the players to
look for another team, but this will be shown as a transfer by the receiving
team In the event of a change in PRIMARY teams, or between any team of
the same age group, that will be considered a transfer.
Ø
Double Rostering:
o A
player may play on more than one team (2 team maximum), as long as they
are on teams of different age groups or different genders. The player must be listed on the game card
to play. Primary teams should be
declared on the PRIMARY TEAM DECLARATION form signed by both coaches,
player and parent, if the initial registration is for more than one team,
otherwise, the primary team shall be the team for which the player first played
during the seasonal year. THIS IS
PARTICULARY
IMPORTANT IF A PLAYER IS CONSIDERING GOING TO
PARTICIPATE IN THE USYNC TOURNAMENT.
PLAYERS SHOULD CARRY THEIR OWN CARDS
when playing for different
coaches, understanding that if they lose the card, they may not be allowed to
participate for the rest of the year.
Ø
Game Cards:
o The
game cards given to each coach with completed registration materials reflect
the actual roster in the HYSA database.
NO WRITTEN-IN ADDITIONS WILL BE ALLOWED. Any names written in will be presumed to be
illegal players. Uniform numbers
must be provided to make it easier for you each week. When a new player is added or deleted, new game cards will be
issued. (a revised team roster is
required to make changes)
Ø
Submitting Documents:
o ALL
PLAYER AND COACH PASSES MUST SUBMIT THE PROPER DOCUMENTS FOR PROCESSING,
along with player/coach passes and fees.
o Payment
– Checks must be payable to “Oahu League”
Ø
Please do not mix team registration fees with player
registration fees, and please pay by team.
Coaches with multiple teams should provide a single check, preferably
from the coach or club, for player registration for EACH TEAM
submitted. The reconciliation process
is done by teams, and it makes it more confusing when multiple team payments
are included in one check.
Ø
Submitting Documents (cont.)
o Any
additions / Drops from a team, a revised team roster must be submitted. A current game card can not be used.
Ø
Dropped Players:
o Any
players dropped from your team, a dropped player form must be submitted prior
to the player being removed from the roster.
The card must also be returned to the league with the dropped player
form.
Ø
Rooster Limit:
o There
are 18 players allowed/team from the U11’s up.
U8’s and U10’s are limited to 14 players/team.
Ø
Pickup / Delivery:
o Drop
off documents by Wednesday 12 noon
o Pick
up Friday of the following week (sometimes it may depend on when Hawaii State
completes the background check on coaches)
o All documents will be dated upon receipt
o Please include an e-mail address if you would like to be notified when your documents are ready
o You will be asked to sign in your drop offs and sign out your pick ups
o All packages must have the following
TO: __________________ (Doreen Tanaka-registrar)
FROM: __________________ (Team name and team number
ENCLOSED: __________________________________________
(what is in the packet-ie. player registration, etc)
All material may be either hand carried or mailed to:
Oahu League
98-1254 Kaahumanu Street, Unit A-3, PMB 337
Pearl City, HI 96782-3200